Administrative Assistant, Sr

We’re searching for a Senior Administrative Assistant — someone who works well in a fast-paced setting. In this position, you will provide direct administrative support for multiple leaders, one of which must include primary support to an Executive (Assistant Vice President or above) and/or a Senior Physician Leader who reports directly to an In Chief and has system responsibility.  

Think you’ve got what it takes?

Job Duties & Responsibilities

• Composes correspondence, memos, and reports, according to guidelines and in a timely manner
• Type, format, create, and proofread a variety of materials including handwritten, typewritten correspondence, presentations, memos, reports, agendas, and contracts, as instructed, and verifies the conformity of documents to Texas Children’s Hospital standards
• Assemble documents and presentations as needed, for external meetings
• Manages the leader’s calendar
• Telephone various internal and external personnel to arrange meetings
• Coordinate with other administrative staff to reserve conference rooms as needed
• Answer the telephone in a courteous manner, identifying department and offering assistance
• Take telephone messages including name of caller, date, time, return telephone number and legible message when applicable
• Retrieve messages immediately and take appropriate action upon return-to-work area.
• Interface with all employees in a professional, courteous manner to assure that requests are met amicably, and a congenial work atmosphere is maintained
• Maintain excellent relationships with departments throughout the hospital, assuring a good working atmosphere
• Handle incoming/outgoing mail
• Arrange travel
• Participate in reception relief

Skills & Requirements

• Required H.S. Diploma or equivalent 
• Required 5 Years Secretarial Experience 
• Preferred Medical and College Background