Vendor Master Compliance Coordinator

We're searching for a Vendor Master Compliance Coordinator, someone who works well in a fast-paced setting. In this position, you'll be responsible for accurate and timely administration of all vendor master systems, including but not limited to ERP, SharePoint, shared inboxes, and OnBase. You’ll be responsible for preventative controls as part of a customary Accounts Payable review of vendor master data and compliance with regulatory guidelines. In addition, this position will assist in the ongoing implementation of business process improvements while administering established compulsory, best practice, and organizational vendor controls.

Think you’ve got what it takes?

Job Duties & Responsibilities
•    Ensure vendor data integrity and acts as the key liaison between the business data owner, Sourcing, Compliance, Internal Audit, Supply Chain, Process Owners, and Accounts Payable
•    Take necessary precautions to ensure Protection of Information
•    Create and maintain vendor data for use by leaders, while adhering to company standards
•    Categorize payees as U.S. or non-U.S. for appropriate IRS documentation, reporting, and taxable withholding
•    Facilitate ongoing training to existing AP personal and business owners on reportable and taxing requirements regarding Form 1099-MISC to each person/business paid at least $600 in rents, services (including parts and materials), prizes and awards, or other income payments within a taxable year, as defined by the IRS
•    Oversee AP personal data entry of invoices to ensure appropriateness to indicate reportable events when criteria is met to have a Form 1099-Misc issued
•    Assist in maintaining desk procedures
•    Assist AP Leadership in researching solutions for remediation items as identified by management, internal controls, and internal/external auditors
•    As a result of performed audits, provide input to close any outstanding items. These items will be tracked in action plans and will track to show movement to resolution (i.e. ineffective, partially implemented, and effective)
•    Generate monthly vendor inactivity reports, distribute and liaise with appropriate parties to gather feedback on unused vendors, and inactivate in accordance with defined desk procedures
•    Generate monthly duplicate vendor reports and resolves all discrepancies in a timely and efficient manner
•    Manage entryways for vendor modifications via setup queues and outlook inbox
•    Manage ERP work list items

Skills & Requirements
•    High School Diploma or GED required 
•    Bachelor's degree in business, accounting, or finance preferred
•    7 years of accounts payable, payroll, finance, and/or vendor reporting experience required
•    Accounts Payable certification or Certified Fraud Examiner preferred
•    Knowledge of vendor reporting requirements, a general understanding of the 1099 MISC operation of Accounts Payable, SharePoint application use, and image capture systems (i.e. imaging, vendor master controls, 1099-MISC tax reporting, mitigation of fraud risk, etc.)
 

About Texas Children’s

Since 1954, Texas Children’s has been leading the charge in patient care, education and research to accelerate health care for children and women around the world. When you love what you do, it truly shows in the smiles of our patient families, employees and our numerous accolades such as being consistently ranked as the best children’s hospital in Texas, and among the top in the nation by U.S. News & World Report as well as recognition from Houston Business Journal as one of this city’s Best Places to Work for ten consecutive years. 

Texas Children’s comprehensive health care network includes our primary hospital in the Texas Medical Center with expertise in over 40 pediatric subspecialties; the Jan and Dan Duncan Neurological Research Institute (NRI); the Feigin Tower for pediatric research; Texas Children’s Pavilion for Women, a comprehensive obstetrics/gynecology facility focusing on high-risk births; Texas Children’s Hospital West Campus, a community hospital in suburban West Houston; Texas Children’s Hospital The Woodlands, the first hospital devoted to children’s care for communities north of Houston; and Texas Children’s Hospital North Austin, the new state-of-the-art facility providing world-class pediatric and maternal care to Austin and Central Texas families. We have also created Texas Children’s Health Plan, the nation’s first HMO focused on children; Texas Children’s Pediatrics, the largest pediatric primary care network in the country; Texas Children’s Urgent Care clinics that specialize in after-hours care tailored specifically for children; and a global health program that is channeling care to children and women all over the world. Texas Children’s Hospital is affiliated with Baylor College of Medicine, one of the largest, most diverse and successful pediatric programs in the nation. 

 To join our community of 15,000+ dedicated team members, visit texaschildrenspeople.org for career opportunities.

 Texas Children’s is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.