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Administrative Support

Administrative Assistant, Sr

The Woodlands, TX, US
    Position: Administrative Assistant, Sr
    Talent Area: Administrative Support
    Full/Part Time: Full time
    Location: The Woodlands, TX, US
    Department: Woodlands - Administration
    Shift: Dayshift
    Job ID: 411945

We’re searching for a Senior Administrative Assistant — someone who works well in a fast-paced setting. In this position, you will provide direct administrative support for multiple leaders, one of which must include primary support to an Executive (Assistant Vice President or above) and/or a Senior Physician Leader who reports directly to an In Chief and has system responsibility.  

Think you’ve got what it takes?

Job Duties & Responsibilities

  • Composes correspondence, memos, and reports, according to guidelines and in a timely manner
  • Type, format, create, and proofread a variety of materials including handwritten, typewritten correspondence, presentations, memos, reports, agendas, and contracts, as instructed, and verifies the conformity of documents to Texas Children’s Hospital standards
  • Assemble documents and presentations as needed, for external meetings
  • Manages the leader’s calendar
  • Telephone various internal and external personnel to arrange meetings
  • Coordinate with other administrative staff to reserve conference rooms as needed
  • Answer the telephone in a courteous manner, identifying department and offering assistance
  • Take telephone messages including name of caller, date, time, return telephone number and legible message when applicable
  • Retrieve messages immediately and take appropriate action upon return-to-work area.
  • Interface with all employees in a professional, courteous manner to assure that requests are met amicably, and a congenial work atmosphere is maintained
  • Maintain excellent relationships with departments throughout the hospital, assuring a good working atmosphere
  • Handle incoming/outgoing mail
  • Arrange travel
  • Participate in reception relief

Skills & Requirements

  • Required H.S. Diploma or equivalent 
  • Required 5 Years Secretarial Experience 
  • Preferred Medical and College Background

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