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Administrative Support

Department Assistant - Acute Care/Cancer/Dialysis - 8:30a-5p

Austin, TX, US
    Position: Department Assistant - Acute Care/Cancer/Dialysis - 8:30a-5p
    Talent Area: Administrative Support
    Full/Part Time: Full time
    Location: Austin, TX, US
    Shift: 8:30a-5p
    Job ID: 407549

Job Duties & Responsibilities

  • Provides office services support.
  • Answers telephones in a professional manner, takes accurate messages and transfers calls to the appropriate party in a courteous and timely manner.
  • Develops and maintains a system for tracking and restocking office supply inventory that insures a constant and adequate supply of necessary operational supplies required for personnel and for all office machines and store them in an orderly, easily retrievable manner.
  • Coordinates daily general communications functions including 1) timely pick-up, delivery and distribution of departmental mail, accurate preparation of outgoing mail, courier and other mail media items for departmental personnel; 2) reliably handling e-mail and facsimile correspondence as directed
  • Maintains in stock and in an orderly manner the coffee and other food supplies provided by department, and ensures maintenance of general cleanliness of department, including scheduling of routine and/or needed maintenance of facilities (carpets, walls, etc.), machines, etc.
  • Performs department specific customer service functions.
  • Orders and maintains appropriate par levels of office supplies and manages within budget.
  • Completes assigned tasks for onboarding of new employees.
  • Performs administrative duties.
  • Performs other essential job-related functions.
  • Performs scheduling tasks.

Skills & Requirements

  • Being fully vaccinated against COVID-19, including any booster dose(s) of the COVID-19 vaccine recommended by the Centers for Disease Control when eligible, is required for all employees at Texas Children’s, unless approved for a medical or religious exemption.
  • H.S. Diploma or Equivalent Required
  • 2 Years Administrative/Secretarial Experience, preferably in a Healthcare Environment 

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