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Administrative Support

Department Assistant

The Woodlands, TX, US
    Position: Department Assistant
    Talent Area: Administrative Support
    Full/Part Time: Full time
    Location: The Woodlands, TX, US
    Regular/Temporary: Regular
    Department: WOO Patient Care Servcs Admin
    Shift: Day Shift
    Job ID: 407115

We’re searching for a Department Assistant — someone who works well in a fast-paced setting. In this position, you will provide departmental support, which could include administrative support for Assistant Directors and/or other faculty/physicians and leaders. 
Think you’ve got what it takes? 

Job Duties & Responsibilities 
•   Provides office services support. 
•   Answers telephones in a professional manner, takes accurate messages and transfers calls to the appropriate party in a courteous and timely manner. 
•   Develops and maintains a system for tracking and restocking office supply inventory that insures a constant and adequate supply of necessary operational supplies required for personnel and for all office machines and store them in an orderly, easily retrievable manner. 
•   Coordinates daily general communications functions including 1) timely pick-up, delivery and distribution of departmental mail, accurate preparation of outgoing mail, courier and other mail media items for departmental personnel; 2) reliably handling e-mail and facsimile correspondence as directed 
•   Maintains in stock and in an orderly manner the coffee and other food supplies provided by department, and ensures maintenance of general cleanliness of department, including scheduling of routine and/or needed maintenance of facilities (carpets, walls, etc.), machines, etc. 
•   Performs department specific customer service functions. 
•   Orders and maintains appropriate par levels of office supplies and manages within budget. 
•   Completes assigned tasks for onboarding of new employees. 
•   Performs administrative duties. 
•   Performs other essential job-related functions. 
•   Performs scheduling tasks. 

Skills & Requirements 
•   Being fully vaccinated against COVID-19, including any booster dose(s) of the COVID-19 vaccine recommended by the Centers for Disease Control when eligible, is required for all employees at Texas Children’s, unless approved for a medical or religious exemption. 
•   H.S. Diploma or Equivalent Required 
•   2 Years Administrative/Secretarial Experience, preferably in a Healthcare Environment 

About Texas Children’s

Texas Children’s Hospital The Woodlands is north Houston’s first true, free-standing pediatric hospital designed, equipped and staffed exclusively to provide care in more than 25 areas of specialty care for children and adolescents. Hospital facilities include 24 emergency center rooms, outpatient exam rooms, radiology rooms, operating rooms and acute care beds, as well as a pediatric intensive care unit (PICU).

To join our community of 14,000+ dedicated team members, visit for career opportunities. You can also learn more about our amazing culture at

Texas Children’s is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

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