Career | Texas Children’s People

Position: Department Assistant (Security/Pathology)

Talent Area: Administrative Support

Full/Part Time: Full time

Location: Austin, TX, US

Regular/Temporary: Regular

Department: ATXNC SECURITY

Shift: 7-5

Job ID: 406110

We are searching for a Department Assistant — someone who works well in a fast-paced setting. In this position, you will provide departmental support, which could include administrative support for Asst Directors and/or other faculty/physicians and leaders.
Think you’ve got what it takes?

Job Duties & Responsibilities
•   Answer telephones in a professional manner, take accurate messages and transfer calls to the appropriate party in a courteous and timely manner
•   Develop and maintain a system for tracking and restocking office supply inventory that insures a constant and adequate supply of necessary operational supplies required for personnel and for all office machines and stores them in an orderly, easily retrievable manner
•   Prepare confidential minutes and reports, general correspondence and other written documentation, forms, charts, etc. using appropriate applications/software
•   At the direction of departmental personnel, initiates and processes Purchase Orders and Check Requests as needed, in accordance with TCH policies and procedures, and maintains the prescribed annual records of these transactions
•   Complete special projects as required on time
•   Communicate with staff and other outside individuals daily in a professional and courteous manner
•   Perform other duties in accordance with TCH policies and procedures as assigned by management within the specified time
•   Maintain calendars, as requested
•   Maintain conference room schedules. Receives requests via e-mail or phone and enters or confirms them within 24 hours after initial inquiry
•   Secure appropriate outside assistance when required, e.g. high speed copying, graphics, binding, and couriers
•   Facilitate travel arrangements including processing registrations for meetings/conferences or seminars, flight schedules, hotel and ground transportation as needed

Skills & Requirements
•   Being fully vaccinated against COVID-19, including any booster dose(s) of the COVID-19 vaccine recommended by the Centers for Disease Control when eligible, is required for all employees at Texas Children’s, unless approved for a medical or religious exemption.
•   H.S. Diploma Or Equivalent Required
•   2 Years Administrative/Secretarial Experience, Preferably In A Healthcare Environment

About Texas Children’s

Texas Children’s first health care location in Austin, Texas Children’s Urgent Care West Gate, opened in March 2018, providing high quality pediatric-focused care after hours and on weekends. There are now more than 10 Texas Children’s Pediatric primary care practices in the greater Austin area bringing world-class pediatric services to children and their families. Our Specialty Care Center in Austin includes a multidisciplinary group of pediatric specialists committed to providing comprehensive care across a wide spectrum of services, including allergy and immunology, cardiology, ophthalmology, rheumatology, pulmonology, neurology, and more. Texas Children’s also plans to build a 360,000-square-foot freestanding hospital for children and women, set to open in 2024.

Our thoughtful expansion into Austin will help support a pediatric population of more than half a million and keep kids healthy and happy from birth to adulthood.

To join our community of more than 14,000 dedicated team members, visit texaschildrenspeople.org. You can also learn more about our amazing culture at infinitepassion.org.

Texas Children’s is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.