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Administrative Support

Department Assistant

Houston, TX, US
    Position: Department Assistant
    Talent Area: Administrative Support
    Full/Part Time: Full time
    Location: Houston, TX, US
    Regular/Temporary: Regular
    Department: Psychiatry Administration
    Shift: 8am-5pm
    Job ID: 405592

We are searching for a Department Assistant -- someone who works well in a fast-paced setting. In this position, you will provide departmental support, which could include administrative support for Assistant Directors and/or other faculty/physicians and leaders.

Think you’ve got what it takes?


Being fully vaccinated against COVID-19, including any booster dose(s) of the COVID-19 vaccine recommended by the Centers for Disease Control when eligible, is required for all employees at Texas Children’s, unless approved for a medical or religious exemption.

  • High school diploma or equivalent required
  • 2 years secretarial experience, preferably in a healthcare environment required


  • Develops and maintains a system for tracking and restocking office supply inventory that insures a constant and adequate supply of necessary operational supplies required for personnel and for all office machines and stores them in an orderly, easily retrievable manner
  • Prepares confidential minutes and reports, general correspondence and other written documentation, forms, charts, etc. using appropriate applications/software
  • Maintains coffee and other food supplies provided by department and insures maintenance of general cleanliness of department, including scheduling of routine and/or needed maintenance of facilities
  • Notifies department personnel regarding issues, scheduled changes for departmental meetings and other information related to coordination of departmental activities
  • Maintains conference room schedules. Receives requests via e-mail or phone and enters or confirms them within 24 hours after initial inquiry

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