Career | Texas Children’s People

Position: Administrative Assistant, Sr

Talent Area: Administrative Support

Full/Part Time: Full time

Location: Houston, TX, US

Regular/Temporary: Regular

Department: Administration-TC Health Plan

Shift: M-F 8-5

Job ID: 405126

We are searching for a Senior Administrative Assistant — someone who works well in a fast-paced setting. In this position, you will provide direct administrative support for multiple leaders, one of which must include primary support to a Texas Children's Executive (Assistant Vice President or above) and/or Director.

Think you’ve got what it takes?

Qualifications:

Being fully vaccinated against COVID-19, including any booster dose(s) of the COVID-19 vaccine recommended by the Centers for Disease Control when eligible, is required for all employees at Texas Children’s, unless approved for a medical or religious exemption.
High school diploma or equivalent Required
5 Years Secretarial Experience Required
Medical And College Background Preferred

Responsibilities:

Compose correspondence, memos, and reports, according to guidelines and in a timely manner
Type, format, create, and proofread a variety of materials including handwritten, typewritten correspondence, presentations, memos, reports, agendas, and contracts, as instructed, and verifies the conformity of documents to Texas Children’s Hospital standards
Assemble documents and presentations as needed, for external meetings
Manages the leader’s calendar
Telephone various internal and external personnel to arrange meetings
Coordinate with other administrative staff to reserve conference rooms as needed
Answer the telephone in a courteous manner, identifying department, and aiding accordingly
Take telephone messages including name of caller, date, time, return telephone number and legible message when applicable
Retrieve messages immediately and take appropriate action upon return-to-work area.
Interface with all employees in a professional, courteous manner to assure that requests are met amicably, and a congenial work atmosphere is maintained
Maintain excellent relationships with departments throughout the hospital, assuring a good working atmosphere
Handle incoming/outgoing mail
Arrange travel
Participate in reception relief

About Texas Children’s

Founded in 1996, Texas Children’s Health Plan is the nation's first health maintenance organization (HMO) created just for children. We provide STAR/Medicaid and Children's Health Insurance Program (CHIP) to pregnant women, teens, children and adults in Houston and surrounding areas. Currently, the Health Plan has more than 375,000 members who receive care from our network of more than 1,100 primary care physicians, 3,200 specialists, and 70 hospitals. Texas Children's Health Plan is also the largest combined STAR/CHIP Managed Care Organization in the Harris County service area.

To join our community of 14,000+ dedicated team members, visit texaschildrenspeople.org for career opportunities. You can also learn more about our amazing culture at infinitepassion.org.

Texas Children’s is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.