Unit Clerical Assistant

 
Position: Unit Clerical Assistant

Job ID: 162534

Location: US-TX-Katy

Department: WC 5 WEST

Talent Area: Administrative Support

Full/Part Time: Full-Time

Regular/Temporary: Regular

Shift: 7a - 6pm

About Texas Children's Hospital

Texas Children’s Hospital West Campus is Houston’s first community hospital designed, built and equipped exclusively for children in one of the city’s most rapidly growing communities in the area from Sugar Land to Bryan-College Station, Texas. Located at I-10 and Barker Cypress, our 515,007-square-foot hospital houses the only 24/7 pediatric emergency room in the Greater West Houston area, four operating rooms, 16-bed pediatric intensive care unit, 46 acute care beds, advanced imaging services including MRI and CT scans, a neurophysiology sleep lab, a pathology lab and a full-scale pharmacy.   To join our community of 14,000 dedicated team members, visit texaschildrenspeople.org for career opportunities. You can also learn more about our amazing culture at infinitepassion.org.  At Texas Children’s Hospital, diversity, equity, and inclusion are at the core of our values and mission for the women and children that we serve. We are committed to providing a diverse and inclusive work environment for all faculty, staff and learners throughout our organization. We believe that each member of our one amazing team provides enrichment that allows us to create a lasting legacy for future employees of this great organization.   Texas Children’s is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

Summary:

We are searching for a Unit Clerical Assistant at (West Campus)—someone who works well in a fast-paced hospital setting. In this position you’ll perform receptionist and clerical responsibilities for assigned unit. We need someone who can represent the Hospital, utilizing effective customer service skills, ensure that hospital visitation guidelines are followed and that the waiting area is used appropriately, and to assist the families of patients in obtaining needed information.

 

Think you’ve got what it takes?



Responsibilities :

·        Serves as a receptionist to all visitors, provides appropriate information upon request, and accurately takes and delivers family messages, locates families at request of health team members

·        Positively interacts with other members of the health care team, in order to meet the needs of the patient and family

·        Promptly and courteously answers patient calls and notifies the appropriate clinician of the patient’s need

·        Greets all visitors courteously with respect to social, cultural, and ethnic needs

·        Demonstrates cost effective materials management by maintaining and ordering supplies, appropriate par levels, and proper equipment and functioning as measured by supervisory observation, verbal/written feedback

·        Ensures Chart Lite contain all necessary forms that are clearly labeled, as measured by supervisory observation, verbal/written feedback

·        Ensures daily charges are entered, audited, and reconciled to include follow-up on discrepancies as measured by supervisory observation and accuracy of reconciliation reports

·        Incorporates the use of available software programs to meet unit needs as measured by supervisory observation

·        Greets all persons entering and exiting the unit and provides identification stickers to visitors

·        Remains current in unit/hospital information by attending unit meetings and reading meeting minutes 90% of the time, as measured by review of unit records



Qualifications:

Being fully vaccinated against COVID-19, including any booster dose(s) of the COVID-19 vaccine recommended by the Centers for Disease Control when eligible, is required for all employees at Texas Children’s, unless approved for a medical or religious exemption

 

Required

·        High school diploma or equivalent

·        One (1) year experience as secretarial/administrative coordinator in hospital/doctor’s office is preferred

·        Knowledge of basic secretarial functions and excellent customer service skills

·        Ability to speak Spanish is preferred

·        Ability to operate office equipment, telephone system, personal computer, facsimile and photocopy machine

·        Demonstrates good time management skills

·        Demonstrates good interpersonal skills

·        Demonstrate good written and verbal communication



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