Vendor Master Compliance Coordinator

 
Position: Vendor Master Compliance Coordinator

Job ID: 161246

Location: US-TX-Houston

Department: FIN SVCS - BUSINESS EXPENSE

Talent Area: Finance

Full/Part Time: Full-Time

Regular/Temporary: Regular

Shift: 8am-5pm

About Texas Children's Hospital

Since 1954, Texas Children’s has been leading the charge in patient care, education and research to accelerate health care for children and women around the world. When you love what you do, it truly shows in the smiles of our patient families, employees and our numerous accolades such as being consistently ranked as the best children’s hospital in Texas, and among the top in the nation by U.S.News & World Report as well as recognition from Houston Business Journal as one of this city’s Best Places to Work for ten consecutive years.   Texas Children’s comprehensive health care network includes our primary hospital in the Texas Medical Center with expertise in over 40 pediatric subspecialties; the Jan and Dan Duncan Neurological Research Institute (NRI); the Feigin Center for pediatric research; Texas Children’s Pavilion for Women, a comprehensive obstetrics/gynecology facility focusing on high-risk births; Texas Children’s Hospital West Campus, a community hospital in suburban West Houston; and Texas Children’s Hospital The Woodlands, the first hospital devoted to children’s care for communities north of Houston. We have also created the nation’s first HMO for children, established the largest pediatric primary care network in the country and a global health program that is channeling care to children and women all over the world. Texas Children’s Hospital is also academically affiliated with Baylor College of Medicine, one of the largest, most diverse and successful pediatric programs in the nation.   To join our community of 14,000+ dedicated team members, visit texaschildrenspeople.org for career opportunities. You can also learn more about our amazing culture at infinitepassion.org.   Texas Children’s is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

Summary:

We are searching for a Vendor Master Compliance Coordinator -- someone who works well in a fast-paced setting. In this position, you will be responsible for accurate and timely administration of all vendor master systems, including but not limited to: ERP, SharePoint, shared inboxes and OnBase. This position is also responsible for preventative controls as part of a customary Accounts Payable review of vendor master data and compliance with regulatory guidelines. In addition, this position will assist in the ongoing implementation of business process improvements while administering established compulsory, best practice, and organizational vendor controls.

 

Think you’ve got what it takes?



Responsibilities :

  • Ensures vendor data integrity and acts as the key liaison between the business data owner, Sourcing, Compliance, Internal Audit, Supply Chain, Process Owners, and Accounts Payable
  • Reviews and implements appropriate measures in responding to privacy and other legislative guidelines relating to vendor data and its use
  • Categorizes payees as U.S. or non-U.S. for appropriate IRS documentation, reporting, and taxable withholding
  • Facilitates ongoing training to existing AP personal and business owners on reportable and taxing requirements regarding Form 1099-MISC to each person/business paid at least $600 in rents, services (including parts and materials), prizes and awards, or other income payments within a taxable year, as defined by the IRS
  • Oversees AP personal data entry of invoices to ensure appropriateness to indicate reportable events when criteria is met to have a Form 1099-Misc issued
  • Prepares, evaluates, and submits annual bulk TIN file for IRS TIN matching confirmations in accordance with defined year-end deadlines. Updates records accordingly
  • Assists AP Leadership in researching solutions for remediation items as identified by management, internal controls, and internal/external auditors
  • Generates monthly vendor inactivity reports, distributes, and liaises with appropriate parties to gather feedback on unused vendors, and inactivate in accordance with defined desk procedures
  • Researches and responds to basic accounting and Accounts Payable related inquiries posed by all sources


Qualifications:

  • Being fully vaccinated against COVID-19 is required for all employees unless approved for a medical or religious exemption
  • High school diploma or GED required
  • Bachelor’s degree in business, accounting, or finance preferred
  • Accounts Payable certification or Certified Fraud Examiner preferred
  • 7 years accounts payable, payroll, finance, and/or vendor reporting experience required


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