Administrative Assistant

Position: Administrative Assistant

Job ID: 160881

Location: US-TX-Austin


Talent Area: Administrative Support

Full/Part Time: Full-Time

Regular/Temporary: Regular

Shift: 8am-5pm

About Texas Children's Hospital

Texas Children’s first health care location in Austin, Texas Children’s Urgent Care West Gate, opened in March 2018, providing high quality pediatric-focused care after hours and on weekends. There are now more than 10 Texas Children’s Pediatric primary care practices in the greater Austin area bringing world-class pediatric services to children and their families. Our Specialty Care Center in Austin includes a multidisciplinary group of pediatric specialists committed to providing comprehensive care across a wide spectrum of services, including allergy and immunology, cardiology, ophthalmology, rheumatology, pulmonology, neurology, and more.  Texas Children’s also plans to build a 360,000-square-foot freestanding hospital for children and women, set to open in 2024.   Our thoughtful expansion into Austin will help support a pediatric population of more than half a million and keep kids healthy and happy from birth to adulthood. To join our community of more than 14,000 dedicated team members, visit You can also learn more about our amazing culture at Children’s is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.   


We are searching for an Administrative Assistant -- someone who works well in a fast-paced setting. In this position, you will provide direct administrative support for multiple leaders, one of which must include primary support to a director or a physician in a leadership level that is approved by the Physician Compensation Executive Committee (PCEG).


Think you’ve got what it takes?

Responsibilities :

  • Acts as Administrative Liaison to the Director or other leaders
  • Provides secretarial support as needed such as drafting, typing, proofreading, copying, and distributing correspondence, reports, and other materials by designated due date and as required to produce accurate and professional documents in compliance with graphic standards as directed by supervisor
  • Composes, formats, and proofreads a variety of materials including typewritten correspondence, memoranda, and various reports as instructed
  • Accurately prepares appropriate requisitions and obtains signatures and approvals for the purchase requests, contract renewals, purchase orders or any internal/external services
  • Maintains departmental organizational charts, departmental forms, department intranet website and/or policy and procedures
  • Maintains and edits Managers and Assistant Director in timekeeping system for Director’s approval
  • Maintains an in-depth knowledge of computer applications and detailed databases and the ability to produce presentations, brochures, reports, etc. using Word, Excel, PowerPoint, Access, Publisher, etc.


  • Being fully vaccinated against COVID-19, including any booster dose(s) of the COVID-19 vaccine recommended by the Centers for Disease Control when eligible, is required for all employees at Texas Children’s, unless approved for a medical or religious exemption
  • High school diploma or equivalent required
  • Bachelor’s degree preferred
  • 3 years administrative support experience required

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